JOB SUMMARY

The Campaign Coordinator provides administrative support to the Emergency Response Campaign. His/her exceptional organizational talents and database management skills are matched by an ability to communicate respectfully and professionally with donors and volunteers in person, by phone or in writing.

Employment Status: Contract (two years)

CORE RESPONSIBILITIES 

  • Implement or assist in carrying out the LMHF priorities, strategies and plans as approved by the Board of Directors
  • Take the lead in one or more fundraising support areas; provide support in other areas as directed
  • Ensure key hospital stakeholders (including the public) perceive their needs are being met
  • Maintain awareness of developments in community demographics, health care expectations and funding availability
  • Execute plans within timelines and budgets
  • Work with suppliers, donors, supporters and volunteers to reach goals and meet deadlines

KEY TASKS 

Administration: 

  • Play an active role in the execution of the Emergency Response Campaign Plan, Donor Recognition and Stewardship Plan and the Family Appeal Plan
  • Prepare for and coordinate meetings for Campaign Committee, and other committees as required
  • Support campaign volunteers with necessary information and materials; book and coordinate campaign-related meetings; foster positive relations with hospital departments and senior staff

Gift management and donor stewardship: 

  • Assist with the day-to-day communications with donors regarding gift commitments, pledge collection, and acknowledgement of funds
  • Assist in drafting gift confirmation letters and gift agreements as required; assist with aspects of campaign donor recognition and stewardship
  • Work closely with the Database Coordinator to ensure the moves management program and stewardship programs, including all aspects of donor relations following gift commitments, are being met
  • Prepare internal regular and special reports related to the campaign

Records management and reporting: 

  • In partnership with the Database Manager, ensure all campaign activity is tracked in Raiser’s Edge – cultivation actions, proposal management, status of campaign gifts and pledges, volunteer activity, recognition and stewardship activities
  • Compile data and produce campaign summary reports for distribution to Campaign Director, Executive Director, Board of Directors and Campaign Chair + Committee

Administration of the Campaign office: 

  • Provide support to the Campaign Director and the Campaign Chair + Committee; maintain effective day-to-day administration of the campaign office; supervise the maintenance of all campaign- related records and files
  • Respond to campaign-related inquiries from donors and others; assist in planning and executing campaign events
  • Assist with planning onsite meetings and visits in support of the campaign including participant confirmation, parking, greeting, catering, tour planning and follow-up

QUALIFICATIONS 

  • 2-years experience working in fund development; an understanding of major gift solicitation and capital campaigns would be an asset
  • Advanced working knowledge of Raiser’s Edge
  • Advanced working knowledge of Microsoft Office (Word, Excel, Publisher and Outlook)
  • Proven experience engaging and stewarding donors at a variety of levels; maintains confidentiality
  • Able to interact with persons of various social, cultural, economic and educational backgrounds
  • Ability to self-manage workload volumes and changing priorities in a team-spirited and results-focused environment
  • Excellent communication skills including writing, editing and proofreading
  • Embraces Langley Memorial Hospital Foundation’s culture of being a donor-centre organization; complies to the Association of Fundraising Professionals (AFP) Donor Bill of Rights and Code of Ethical Principles and Standards
  • Available to work occasionally outside regular business hours

KNOWLEDGE, SKILLS AND ABILITIES 

  • Comprehensive knowledge of Raiser’s Edge; data entry, actions, queries, reports and proposals
  • Excellent computer skills with proficiency in Word, Excel, Publisher and Outlook
  • High-level of accuracy and attention to detail
  • Extremely organized, systematic; able to prioritize, schedule and perform complex tasks with minimal supervision
  • Flexible; ability to adapt to change and shifting priorities; and to work simultaneously on a variety of complex projects with competing deadlines
  • Maintains confidentiality; demonstrates sound judgment and discretion; diplomatic
  • Personable, relates well to external stakeholders and is a positive, contributing team member
  • Excellent written communication skills including writing and editing business correspondence
  • Self-motivated and has a strong sense of personal initiative and ownership
  • Demonstrates a passion for working in the charitable sector environment, integrity, confidence, enthusiasm, initiative
  • Possesses a professional demeanor and is confident addressing donors through phone or in person with an orientation to customer service
  • Willing and able to work in the evenings and on weekends as required
  • Valid driver’s license

To apply, please email your cover letter and resume to Kate Ludlum, Director, Campaigns and Special Projects: kate.ludlam@fraserhealth.ca